Vendor Manual
Cully Farmers Market Vendor Manual 2026
Mission
The mission of Cully Farmers Market is to create equity and inclusion within the Cully neighborhood through food that is fresh, local, and accessible. Our objective is to continue to breathe life into our proudly diverse and historic community. This market celebrates local growers, makers and food producers in Oregon and Washington, and intends to specifically support and celebrate growers in the immediate Cully neighborhood. Our small, outdoor market is not only a community gathering space, but also a nurturing, cross-cultural, relational space that creates economic opportunity. The market is designed to support small and up-and-coming produce and artisan vendors with proximity to economic prosperity and opportunity they may not receive otherwise.
Market Operation
HOURS AND DATES:
The 2026 season of the Cully Farmers Market runs on Thursdays from 4:00 PM to 8:00 PM, May 7 through October 29.
EQUIPMENT AND SUPPLIES:
***A disclaimer about equipment***
In previous years, CFM has been pleased to offer free equipment to all vendors. In the 2026 season, vendors are expected to bring their own 10ft x 10ft canopy, tables, chairs, and canopy weights. This change was born out of the philosophy that empowering our vendors means equipping them with sustainable tools and resources for realistic business standards. Our team at NAYA consists of several individuals with years of experience supporting small businesses. If you are interested in learning more about this change or are interested in business coaching through our IBRN program, please reach out to the market manager.
WIEGHTS & DISPLAY
State regulation requires that all four corners of the canopy be weighted at all times, with a minimum of 10 pounds per canopy leg. Vendors must prominently display a sign or banner with the business/vendor’s name, logo and growing or production location.
EQUIPMENT RENTALS
Vendors who do not yet own equipment may participate in our rental program. Rental pricing is standard for all vendors at $10 per tent canopy per day, and includes two 6-foot tables, chairs and canopy weights. Vendors participating in our rental program are still required to bring their own display items, including tablecloths, and must prominently display a sign with the business/vendor’s name and growing or production location. Please be respectful of the supplied equipment (example: folding canopies correctly, not sitting or standing on tables, etc.). All four corners of the canopy must be weighted at all times.
Vendors may begin setup at 2:30 PM on Market Day and are expected to be ready by 3:45 PM for the 4:00 PM start time.
Vehicles may only block the Market parking lot or venue during load-in and load-out times. No vendor vehicles will be allowed in the Market area during operating hours. Parking is available on the street. For the safety of vendors and patrons, all stalls are to remain set up for the entire duration of the market, even if vendors sell out early. In the event a vendor does sell out early, they will alert the Market manager who will provide further advice. Vendors may begin breakdown at 8:00 PM. Vendors are responsible for cleaning in and around their stall area.
Additional Vendor Responsibilities:
No single-use plastic bags permitted.
Vendors must have copies of all licenses, certifications, and insurance policies on their person and available for inspection during Market hours.
Vendors must abide by all guidelines outlined in this manual.
STALL PLACEMENT AND RELOCATION:
Vendor stall placements will be designated on the first day of the market. Depending on the number of vendors and community stalls present on any given market day, the market manager may ask the vendor to adjust the boundaries of their stall or relocate their stall. Management will work with vendors taking various considerations into account, such as shade and heat preferences based on product requirements, or personal health/safety and accessibility. Veteran vendors receive priority stall placement. Management has final determination in stall placement.
FEES AND OTHER FINANCIAL INFORMATION:
Stall fees are calculated based on number of canopies your business uses in the market.
A standard 10ft x 10ft canopy: $20 per week (ex. A business using two 10ft x 10ft canopies would pay $40 per market day).
CANCELLATION AND NO-SHOW POLICY:
Vendors must notify the market manager within 48 hours of the Market if they are unable to participate for that week. Any vendor who fails to show up without proper notification will be charged a fee and may jeopardize future participation. No-show fees are outlined below:
First offense: ½ price of booth fee)
Second offense: full price of booth fee)
Third offense: possible termination of market participation for the rest of the season
FOOD SAMPLING AND DISPLAY:
Vendors wishing to provide food samples must follow food safety practices when sampling food products to the public. Any business sampling products are required to have a hand-washing station at their stall. Farmers Market Sampling guidelines and recommendations can be found on the Oregon Farmers Market website.
SMOKING:
Tobacco is a sacred plant. Smoking— including cigarettes, cannabis, the use of e-cigs, “vapes” or other electronic smoking devices— is not permitted on market grounds. Please see NAYA’s Commercial Tobacco Prevention Program for more information on our organizational stance on tobacco.
ANIMALS:
Vendors are discouraged from bringing pets to the market, including emotional support animals. If a vendor brings an animal and the animal becomes a nuisance or causes damages, the animal and vendor may be asked to leave, and damages paid for. However, service animals are welcome to join their owners.
WEATHER:
Weather in the state of Oregon can be unpredictable. Given the recent heat waves experienced throughout the Pacific Northwest, we expect to see temperature extremes continue into the future. We value prioritizing the safety of our vendors and market staff and will make calls about time adjustments and precautionary measures in an appropriate window of time leading up to severe weather events. If you have any questions, please contact your market manager.
Product Guidelines:
AGRICULTURAL GUIDELINES:
Agricultural vendors must grow, gather, or propagate seventy-five percent (75%) of the product they sell over the course of the season. Vendors wishing to supplement what they sell with produce grown by other farmers may do so, providing the supplemental produce is grown in Oregon or Washington, is purchased directly from the secondary farmer, and does not exceed twenty-five percent (25%) of the vendor’s product. Vendors selling supplemental produce must identify the secondary producer in their contract and must display the name and location of any secondary farm on the product. The Market reserves the right to conduct a farm visit to verify sourcing.
VALUE ADDED PRODUCTS:
Vendors selling value-added products must have either grown the main ingredient in each item or provide the Market manager with the name of the ingredient producer and sourcing date. All value-added products must be processed in an approved licensed facility and must adhere to all ODA labeling and food safety guidelines.
PREPARED FOODS:
Prepared foods include bakery products, restaurant foods, and coffee. Preference will be given to vendors who use ingredients that were produced or processed in Oregon or Washington. Prepared foods must be made in a state-certified kitchen. Vendors must provide proof of insurance as well as a current copy of a Temporary Restaurant license and Food Handler’s card prior to selling products at the Market.
NURSERY STOCK:
Nursery products and plants must be propagated by the vendor from plugs, seeds, cuttings, bulbs, or plant divisions. Vendors who sell more than $250 annually in nursery products and plants are required by the state to obtain a nursery license.
CRAFTS:
Priority will be given to craft vendors whose products incorporate agricultural or natural goods (i.e., wreaths and woolen products) or are used in conjunction with food (i.e., honey pots or carved utensils). If a craft vendor’s inventory includes consumable goods, the vendor must also apply to be an agricultural vendor, if applicable.
ALCOHOLIC BEVERAGES:
Alcoholic beverages may not be sold at the Market.
TRADED GOODS:
Currently, we are unable to offer community trading at the Market. Occasionally, the Market may hold a trading space which will be announced on the Market website.
Legal Requirements:
SNAP AND EBT:
CFM hopes to offer both SNAP retail (tokens) and Double Up Food Bucks during the 2026 season. Our SNAP retailer application is currently being processed, and we will notify vendors and shoppers publicly if we are accepted. In the event that we are accepted as a SNAP retailer, vendors will be required to accept SNAP/EBT tokens provided by the market and will be reimbursed in full by the market manager on a regular, bi-weekly, or monthly basis through ACH.
LICENSE AND CERTIFICATION:
Vendors must submit copies of ALL required licenses, certifications, and insurance policies with their contract and are required to have them available for inspection during Market hours. Vendors are responsible for complying with all state and local health regulations and licensing and certification requirements. Vendors will not be allowed to participate in the Market until copies of all licenses, certifications, and insurance policies have been received. Vendors who do not comply with these guidelines may be dismissed from the market and may forfeit vendor fees and risk loss of income.
SCALE LICENSE:
Vendors who sell by the pound are required to have their own state-licensed scale.
LIABILITY INSURANCE:
Vendors must carry commercial general liability insurance and name NAYA Family Center as an Additional Insured.
Disputes & Resolution:
OVERSIGHT:
The Market manager is responsible for the administration and oversight of all Market operations. If a vendor does not abide by the guidelines of the Cully Farmers Market set forth in this manual, the Market manager may take any action deemed appropriate – including dismissal and disbarment from future participation.
APPEAL AND RESOLUTION:
To appeal a decision made by the Market manager, the vendor must submit a written appeal to NAYA via one of the following options.
Email: cullyfarmersmarket@nayapdx.org with the subject line Oversight Appeal.
Mail:
Cully Farmers Market
Oversight Appeal
C/O NAYA Family Center
5135 NE Columbia Blvd
Portland, OR 97218
CONTACT:
For any questions or to request further information, please contact the Cully Farmers Market at cullyfarmersmarket@nayapdx.org